Prepare for Graduation

To attend graduation you will need to book a place using the online booking system.  

You will be emailed when the booking system opens.

Please tell us if you will be Attending or Not Attending.  The booking system will tell you when your graduation congregation is.  

All students eligible to attend graduation need to register to inform us whether they will be attending the congregation.  This can be done by logging into the intranet account and clicking on the profile summary on the left-hand side of the screen.

To access your intranet account, please visit myuni.swan.ac.uk, click Login, click the Intranet link, and log into the Intranet where you will be presented with your student profile. The graduation tab will appear in the Events/Reminders box beneath your photograph. Once you click on this you will see when your degree congregation will be and can complete the booking system to inform us if you will be attending or not.

If you experience difficulties logging into your account and require assistance, please contact the IT Service Desk by telephoning 01792 604000 from 7am-6pm Monday to Friday.  For further information please visit www.swansea.ac.uk/it-services/help.  Please note that the IT Service Desk email address only accepts emails sent from a student’s university account. 

All congregations will take place in the Great Hall, Swansea University Bay Campus, Fabian Way, Crymlyn Burrows, Swansea, SA1 8EN.   

NB: Booking your place at graduation does NOT automatically mean that you have successfully completed your programme; all students who may successfully complete their programme are invited to graduation in order to allow time for arrangements to be made. You should register irrespective of academic factors, and if you are subsequently not eligible to graduate due to academic failure, you will be invited to the next available congregation following successful completion of your programme. We recommend that you take this into consideration should you need to arrange flights and/or hotel bookings.

To be eligible to graduate: 

• You must have completed your programme of study
• Your name must appear on an official conferment of award list
• You must have no outstanding tuition fee debts owed to Swansea University. You are reminded of the University’s regulations for the payment of fees which states:

‘In accordance with the university’s regulations for the payment of fees, students owing fees to the University will be unable to be considered by Award Bodies, to attend degree congregations or to receive awards.’

If you have outstanding debts, you need to contact:

Undergraduate: Nettie Harry (a.harry@swansea.ac.uk)

Postgraduate:  Rachel Power (rachel.power@swansea.ac.uk)

in the Finance Department immediately to resolve the situation.

If you want to attend your graduation please 

•  Complete the graduation online booking form. 

When booking please

• Check that your name is how you would like it to appear on your certificate 
• Check that your programme title is correct 
• Inform us if you or your guests have any special requirements 

Do not wait until you receive your result to tell us as it will be too late to include you. 

NB. Failure to complete the online booking form before the deadline stated could affect the availability of guest tickets.

If you do not want to attend your graduation please

• Complete the graduation online booking form stating that you will not be attending. 
• Check that your home address is correct on your intranet account, as this is where your certificate will be posted. 

It is your responsibility to ensure that we hold the correct address in order for your pack to be sent. If the pack is sent to an incorrect address a charge will apply for a replacement.

If you change your address after your pack has been prepared, the change will not be effective. Therefore, if you need to amend your address four weeks or earlier before your congregation, or if you wish your pack to be sent to an alternative address, please email the details to degreecertificates@swansea.ac.uk  

When booking please

• Check that your name is how you would like it to appear on your certificate.  
• Check that your programme title is correct. 
• Tell us if you wish to defer your attendance to a future year (for exceptional circumstances only).

It is important to note that if you do not wish to attend your congregation then you will be admitted to your degree or award in absentia. 

Note to those not attending (receiving award in absentia): if you object to the publication of your personal data in the programme (name and award), please inform the Graduation Office.

All graduating students are required to wear the correct academic dress at their congregation.

You will NOT be allowed to go on stage without academic dress.

You are responsible for ordering this yourself.

Ede and Ravenscroft is the approved supplier of the correct academic dress for Swansea University. 

As long as you have ordered your academic dress it will be delivered to the Bay Campus (The College, Rooms 102-106) for you to collect on the day. 

You should order your academic dress by Monday 25 November 2024 in one of two ways:

• on the internet 
• by phone on the following number: 0870 2421170 [Office hours 0900-1700 hours]

Before you start, you will need to know

• your head circumference (to ensure that you obtain the right hat size, measure the circumference of your head an inch above your eyebrow, level round and state the measurement in either inches or centimetres.)

• chest measurement
• height measurement

and have your credit/debit card details available.

Please use our Guide-to-selecting-your-Graduation-Gown to know which gown to order. 

Ede and Ravenscroft Ltd. will acknowledge receipt of your order when processed but you may not receive this until 10 days before your congregation.

If you have any special requests for a gown, i.e. extra large, or small, or a gown that is suitable for wear with a wheelchair, please inform Ede and Ravenscroft Ltd. at the point of ordering.

All graduation gowns cost £52 to hire if booked in advance of the ceremonies.  Gown cost will increase if hiring on the day.

It is possible to hire your gown, at an additional charge, for extra time. This allows you to take your gown home to have extra photographs taken.

Provided that the graduation online booking form is completed before the deadline, all students attending their congregation will be guaranteed 2 guest tickets free of charge. 

We realise that limiting tickets to 2 per student may cause some disappointment but hope you appreciate that the venue has a set seating capacity which we must not exceed.

We are unable to guarantee guest tickets to those who respond after our deadline.

Students DO NOT need a ticket to attend their congregation.

Guest seating is split between floor level seating and tiered seating.  If guests have any special requirements that require floor level seating please inform us when you book your tickets so that we can accommodate them. 

Guest Tickets

You will receive an email in October regarding guest tickets and how to book them.  All students will be able to select a maximum of two free guest tickets via Ede & Ravenscroft’s booking system. 

Students will receive their electronic guest tickets by email, and these will contain a unique QR code that must be scanned upon entry to the Great Hall.

For additional guests without tickets, we have live feed rooms, which are seated and available at the Great Hall.  These rooms are fully accessible, and you are welcome to bring as many guests as you wish.

Children

We recognise that graduation is a family occasion and children are welcome to attend. However, they must be accompanied by an adult.  The congregations last approximately 1 hour and 15 minutes so they may not be suitable for very young children.  Out of respect for other guests we request that children should be taken outside if they become unsettled during the congregation so as not to disrupt proceedings and disturb other guests.  We reserve the right to ask any child (or adult) to leave the auditorium during the ceremony if they are making unnecessary noise or action which is disruptive to the proceedings or to other guests.

Children under the age of 2 years must sit on an adult’s lap, and not on a seat. They do not require a ticket.

Children aged 2 years and over must have a guest ticket for entry to the congregation.

All ceremonies will be broadcasted live on our website at http://www.swansea.ac.uk/graduation/  and can be watched via the internet.

International students who wish to attend their graduation ceremony, and do not have enough time to do so on their current visa, should apply for a Standard Visit visa from home. It is not possible to extend a Student Route visa from within the UK purely to attend a graduation ceremony.

A Standard Visit visa is also the correct visa for family or friends, who may be travelling to attend your graduation ceremony from overseas.

International@CampusLife have comprehensive information available on their UK Standard Visitor Visa Route page. Please make sure you visit there for guidance on the eligibility, application process and suggested documents. Please note that you will not need a specific University letter about graduation as it is not listed in the UKVI requirements. However, you may wish to include either the graduation timetable and online booking email (which will automatically be sent to all graduating students around 6-8 weeks before the ceremony) or a printout of the University web page confirming the graduation date.