Applying for a Student route visa from outside the UK for EU, EEA and Swiss Students

The information in this section is for applicants applying for their Student visa outside the UK for EU, EEA and Swiss students only.

If you are not EU, EEA or Swiss then see our information about Applying for a student visa outside the UK

If you are applying for a Student visa in the UK, you will need to make this application via the University’s VISA Advice team. Please see our information about Extending your visa in the UK.

If you are applying for a Student Route visa overseas you need to wait until your visa has been granted before travelling to the UK. You travel before your Student visa is granted you will not be able to enrol on your course and you will have to leave the UK to regulate your immigration permission.

If you are planning to come and study in the UK you should start preparing for, your Student visa application as soon as possible. 

When should I make my application?

You can submit an application for Entry Clearance under the new Student Route 6 months before the start of your course and a minimum of 6-8 weeks before your planned travel date (8-12 weeks for those with families).

However, you can start preparing for your application at any time. You do not need to wait for a CAS statement before you start preparing (though you must not submit an application until you have received your CAS and gathered all the relevant documents listed below).

How to make my application?

The visa application itself can be broken down into stages which are further detailed in the tabs below:

1. Preparing and gathering documentation
2. Complete the online Student Route visa application form. Follow the instructions on-screen including the section on Verifying their identity through the ID Check app, complete the Student visa application form, and paying relevant fees (online). If you cannot use the ID Check app, you will be directed to book an appointment at a visa centre instead.
3. Uploading documents if required.
4. Receiving a Digital Immigration Status.  Information on how you can prove digital status can be found in the relevant section below.

Make sure you are also downloading and reading the extra visa information leaflets on these pages. They will help you to work out exactly how much money you need for your visa application, what documents you need and how you can reduce the risk of being refused because of your financial documents.

Make sure that you are also using the leaflet Guide to documents for Student Visa to check all your documents meet UKVI requirements. Printouts and scans are acceptable, except for your passport which has to be uploaded from the original. Documents not in English should be translated and you will find further details about that in the Guide linked to above.

You should be prepared to provide:

• Passport (current and any previous) or other valid travel documentation
  
  
• Confirmation of Acceptance for Studies (CAS) number
  
  
• For visa applications for new courses, your CAS will be issued by the International Admissions team. There is University guidance on Obtaining a CAS (new courses) on the Admissions team website to help you through that process, so please make sure that you are reading/following that carefully to avoid any delays. For students making an application to extend their visa for a course they are already studying, you will need complete and submit a CAS request form. Please read the gudiance and follow the instructions on the CAS for continuing students webpage. You will need the unique CAS number on the CAS to include in your online application form.

• Credit or debit card to pay the Visa application fee and Immigration Health Surcharge (IHS) payment as part of the online application process
• Evidence of finances (and related documents) *
  You must be able to prove that you have enough money to support your UK studies. This varies from student to student so do not assume you know how much you need but use our simple Finance IHS Visa fees information sheet to work out the exact amount.  In essence you will need: Fees + living costs + visa application fee + Immigration Health Surcharge

• Proof of progress/academic qualifications as stated on your CAS *

You will need to include the transcripts and certificates of any qualifications (or English Language assessments) that are listed on your CAS statement.

*Please note: EU/EEA and Swiss students can apply without submitting financial and other documents up front.  However, we would always recommend you have these available to submit to UKVI in case they ask for them at a later stage of the application process. This is known as 'differentiation', sometimes referred to as 'low-risk' applications.  Please see our Differentiation Leaflet for more details. 

Being under differentiation does not mean you are exempt from the requirements, and you could still be asked for them during the visa application process.

Completing the Student form

You will need to complete an online Student Route application form via https://www.gov.uk/student-visa/apply

As part of the visa application process you will be required to verify your identity. Most EU/EEA/Swiss passport holders will be able to do this by downloading and using the UKVI ID Check app to scan their biometric EU/EEA/Swiss passport and upload a digital photo. If you successfully use the App to verify your identity, you won't need to attend a Visa Application Centre (VAC).  

If you aren't able to use the App for whatever reason, you will still have the option to complete the online application form and at the end of the application process, after payment of the application fees, you will be prompted to book an appointement to attend the Visa Application Centre in person instead. 

Once you have completed your personal and course information on the form, you will be directed to pay for the Immigration Health Surcharge (IHS). This is compulsory and payable immediately by debit or credit card. You cannot progress and submit your application until it is paid. You can work out how much you can expect to pay in the Finance IHS Visa fees information sheet.

You will be asked to make a further payment online. This is the visa application fee. Once you pay this fee your application is considered as having been submitted. Make sure you only make this payment when you are ready. The date you make this payment will be considered your date of application by the UKVI.

After you have made this payment, you will have a Checklist of documents to upload. You should not need to upload qualifications and finances if you applied using an EU/EEA or Swiss passport.  You should see this on the checklist form:-

You do not need to provide evidence of your qualification or finances as you are a national from a country that is exempt from these requirements.

In some cases, we may request this evidence when considering your application.

If you do not provide the evidence when requested, your application may be refused.

You must start your application and create your UK Visas and Immigration account online first at Apply Student Route visa webpage before using the App. Answer the questions and follow the instructions on screen. 

Once the account has been created, you will see a list of sections on-screen that must be completed on the order they appear.

When prompted, click on the 'Confirm your identity' section and follow the instructions to download and link your application account to the App using either the QR code or the connection code.  Once linked you will be prompted to scan your biometric passport, scan your face and take a selfie.

Using the QR code

A QR code is a black and white square barcode that connects the ‘UK Immigration: ID Check’ app to your application. You can find the QR code on the web page for your application when you select ‘Confirm your identity’. It does not appear in your identity document.

If you are completing all of your application on a smartphone, you will not need to scan a QR code.

QR code example:

Scanning the QR code

1. Open the app and select ‘QR code’ when you are asked how you are connecting the app.
2. Hold your device in front of the code and move it closer until the code is recognised.

Using the connection code

If you cannot use the QR code, you can use a connection code instead.

Open the app and select ‘Connection code’ when you are asked how you are connecting to the app. You will be given a connection code that you will need to enter on the web page of your application.

Scan your passport

Make sure your document can be read by the App. If your passport contains a biometric chip and it should be ready to use with the App.

Scanning a passport

Take a picture of the photo page of your passport using your phone’s camera. The full page must be inside the frame, including the 2 lines of numbers and letters at the bottom of the page. Make sure your phone camera is focused on the text on the page.

The App will prompt you to adjust your phone to make sure you capture your document correctly. These prompts will appear in a text box at the top of your screen.

Make sure you include the entire photo page in your picture.

Try taking the photo of your document at arm’s length if you are having problems.

Check your document’s information

Remove any cases or covers from your document and phone.

Select the ‘check now’ button in the app when you are ready to start checking your document.

Place the phone on top of your document when the App tells you to ‘check your document’s information’. If the volume on your phone is turned up, you will hear a beep when your document has been recognised.

Move your phone around the document until the App recognises it. The chip is located in different places in different documents.

When the App has successfully read the chip in your document, the screen will say ‘information checked’. Do not move the phone until this message appears, and the check is complete.

If the App does not recognise your document, the check will time out and the screen will say ‘information not found’. If this happens, try again slowly moving your phone around the document until the App recognises it.

If you are using a passport and you continue to have problems, place the phone on the reverse cover or the photo page or try using a different smartphone or tablet.

If the app cannot read the chip

If the app cannot read the chip in your document, you can choose to confirm your identity another way.

If you choose to confirm your identity another way, you’ll need to book an appointment at a Visa Application Centre (VAC) (if applying overseas) or a UK Visa and Citizenship Application Services (UKVCAS) (if applying in the UK).

Scan your face

The screen will flash as it scans your face. Hold your phone’s camera in front of your face until the scanning is complete.

You can skip this step and provide different evidence to prove your identity if a flashing light may cause you difficulties. To do this, go to the ‘Find out more’ menu and select ‘Skip this step’.

If you are 10 or younger, you will not be asked to scan your face.

Take a photo of yourself

You must:

• be in even lighting, against a plain, light-coloured background
• keep your head straight and look directly at the camera
• have a neutral expression and make sure your eyes are open and visible
• include your head, shoulders and upper body (you can extend your arms or ask someone to take the photo for you)

You must not:

• have anything covering your face or eyes
• wear a head covering (unless it is for religious or medical reasons)
• have any shadows, objects or people behind you

Completing your application

Once you have confirmed your identity, you can complete the rest of the application either on that device or any smartphone, tablet, laptop or computer.

Once you have completed your application, you do not need to keep the App downloaded on your phone. If your application is successful, you can travel to the UK using your digital immigration status. 

If you need help using the app

Additional user guidance is available at Using the ‘UK Immigration: ID Check’ app - GOV.UK including some useful videos. 

How long will my application take?

Visa applications can, at busy times (July to September and December to February), take significantly longer than usual UKVI target decision times. You can check the usual visa processing time on the Gov.UK website and note that the time quoted is for decision only. IT does not take into account anytime before your have submitted your biometrics (either by appointment or the UKVI ID App) or the time you need to wait before your appointment to collect your passport/travel vignette after decision is received. You should add 1-4 weeks minimum for these processes. However, do not worry if your visa takes longer than this during the Autumn to Spring surge- this is not unusual.

Remember: Processing times are taken from date of biometrics given and not date of visa application submission. 

As this is a UK Government process, the University is unable to make your application go quicker and so you unfortunately will just need to be patient. We appreciate your understanding that Home Office process is outside of University control and that we cannot chase applications for you. If the UKVI need further information they will usually email you, so check your email regularly (including your 'junk' folder).

It is possible to contact the UKVI if you feel that you would like an update. UKVI contact details can be found here. However, it is likely that you will just be told that your visa ‘is in process’- especially if no more than 4 weeks have passed since you gave your biometrics via the app or appointment at a VAC (which is when the application is considered complete and when processing times are measured from).

If you are concerned that you are not going to make it to the UK in time for the start of your course, you should contact your Faculty Support Team to make them aware and so they can advise you around last arrival/enrolment dates.

Do not attempt to travel before a decision has been made on your Student Route visa application.  The University cannot legally enrol you if you enter the UK as a Visitor and you will need to leave the UK, in order to regulate your immigration status.

You will not receive a physical visa or travel sticker in your passport but will be granted a digital immigration status which you will be able to view and prove online as per the Gov.uk information here).

You will receive a decision via email confirming your visa has been granted and will be able to check your status by following the process in the 'Proving your digital immigration status below'. If you think a mistake has been made with your visa length or conditions, please highlight your concerns to the Visa Advice team including your digital share code.

Proving your immigration status after it is granted

You will not receive a physical visa or travel sticker in your passport but will be granted a digital immigration status which you will be able to view and prove online

You will receive an email to state the Home Office decision on your application and you should read this carefully and then save it somewhere secure.

Post decision, you will continue to be able to get into your personal account on the Home Office system (detailed in your decision email) by inputting your personal details (including your passport number). Once in your account you can generate a verification share code. This code can be shared with employers, the University or anyone else who needs to check your right to work/study or reside in the UK. The code only lasts 90 days but you can generate as many as necessary. This code can then be entered into the Home Office system by a 3rd party in order to verify your immigration status.

When might I need to provide my status code?

You may be asked to prove your status in the UK in the following situations:

• Enrolling on a course of study
• Accessing the National Health Service (we also recommend that EU students also get a European Health Insurance Card (EHIC))
  • Applying for a job
  • Renting accommodation
  • Applying for a bank account or mortgage
  • For overseas Police, or other checks, as part of a new immigration application
  
  If you are applying for a job, it might be worth mentioning that you have been granted permission to live/work/study in the UK under the Student route, and can provide an evidence code, within your application. This may help to reassure employers that you have the ongoing right to work.
  
  Please note: it is very important that you keep your personal details, such as your current passport number, up to date on the Home Office system. Failure to do so may mean that you have difficulty getting back into your account to generate verification codes - Update your UKVI account.

How can I prove my identity in the UK

A UK-Wide ID Card is available, which is called a CitizenCard. We recommend that students access one of these cards for day to day use rather than a visa or passport. Replacing a visa or passport can be costly and time consuming, as well as stressful.

More information is available on the Hwb CitizenCard: UK ID Card page. 

It is important for you to check that your visa has been issued for the correct length of time.

When considering your application for entry clearance (a visa) the British Embassy, High Commission or Consulate in your country should comply with the following guidance:

It is important that you make sure that you have the correct visa before leaving home to travel to the UK. If you are issued with a visa that does not comply with this guidance please contact the VISA Advice team as soon as possible.

If you realise that you have not been issued with the correct length of visa after arrival in the UK, the VISA Advice team may be able to help you get it changed. You must do this as quickly as possible. Please see the Incorrect, lost or stolen documents page for the process you will need to follow to get help.

If you have a visa refusal the first thing to do is try not to panic!

You should notify the University of the refusal by emailing the team who provided you with your CAS or Visa Letter.

You should read the visa refusal letter carefully to find out why the visa was refused.  Although it is not possible to appeal a refusal decision on a Student Route visa it is possible, in certain cases, to ask for an Administrative Review to check the application has been processed properly, and your documentation assessed correctly.

You can ask for an administrative review if you believe your visa was incorrectly refused based on the documents you submitted at the time of original application. In the majority of cases, you cannot submit new documents that were not included in the original application. 

If you believe a mistake has been made and you want to submit an administrative review, you should email the VISA Advice team immediately so that we can support you through the process.

Please make sure you send a copy of the refusal notice, your correct contact details, a copy of your CAS statement and any further information which will help them to assess your case. Put ‘Refusal - Urgent’ in the email subject line, which will allow the team to prioritise this.

For a visa application that was made overseas (Entry Clearance) you must submit the Administrative Review within 28 days of receiving the refusal decision letter. It is therefore important that you act quickly, respond promptly to any queries and pay careful attention to advice given.

The Administrative Review costs £80 but you will get this back if the review is successful and the decision to refuse is overturned. You can apply for the review online, in most cases you will not need any additional documents - although UKVI might ask for more information they need it. Please have a credit or debit card available to pay the fee.

NB:  The UKVI website states the processing times for Admin Reviews might take between 6 - 12 months. This relates to all Admin Review cases for all immigratio categories, some of which are very complicated.  Admin Reviews relating to Student Route applications are usually processed quicker but you may wish to defer the start of your course if you are submitting an Admin Review close to the start of your course listed on your CAS.  

If you are unsure whether you are eligible for an Administrative review, or what you can do differently to make sure you don’t get refused again, please email the VISA Advice team with all the details outlined above.

What are my and the University's responsibilities under the Student visa route?

To find out more about the University's and student's responsibilities under the Student Route please visit the Hwb website Protecting your Student Route visa 

If you are bringing dependants to the UK, it is your responsibility to ensure the following:

1. You have enough money, upfront, to support your family in the UK (you should not rely on part time work to fund your living costs/studies, your primary focus should be on your full time study)
2. You source and finance suitable family accommodation in the UK (if you cannot arrange this before you arrive, it may be necessary for you to send for your family members later and after you have made suitable arrangements)
3. You must live no more than a maximum of 50 miles from the University campus
4. You apply for school places on time and adhere to UK school admissions and attendance processes. You may also need to organise additional childcare, so as not to impact on your engagement with your full time studies.
5. You have read all the University support resources provided for you in relation to the above. The University can offer you advice and guidance but you must make your own arrangements:

              UK Living Costs and Finances: International Students
              International Students' Information Guide
              Families- International Students
              Immigration for Dependants